Administrative Assistant for Student Counseling Services Job at University of Southern Mississippi, Hattiesburg, MS

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  • University of Southern Mississippi
  • Hattiesburg, MS

Job Description

Administrative Assistant for Student Counseling Services

The University of Southern Mississippi is currently accepting applications for the position of Administrative Assistant for Student Counseling Services.

Position Details

Location
Hattiesburg

118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States

Division
VP Student Affairs

Position Type
Staff

Employment Status
Full Time

Grant Funded
No

Pay Grade

N04

Posting Close Date
open until filled

SpecialInstructions to Applicants Pleasecomplete application and submit cover letter along with resume.



Job Summary: Managesoffice to include coordinating and arranging counseling appointments;supervising and coordinating clerical workers; and monitoring and maintainingbudget transactions for departmental accounts, purchasing and leasingagreements under supervision of the Director or designee.

PrimaryJob Duties and Responsibilities:
  1. Answers telephone, greets visitors, and directs calls/individuals to appropriate person; makes photocopies as requested; and opens and routes mail.
  2. Supervises and coordinates schedules/appointments of professional staff and graduate assistants, coordinates meetings, and makes travel arrangements.
  3. Initiates, at the direction of the Director or designee, purchasing and leasing of equipment and materials for the Center and maintains inventory control of equipment and other materials which have been purchased.
  4. Monitors and maintains budget transactions for departmental account to include the purchasing and upkeep of office supplies and posting and balancing account with monthly detail budget reports from Controller's Office.
  5. Functions as office courier to perform activities such as picking up mail, delivering documents to offices on campus, and picking up supplies.
  6. Supervise student workers. Supervisory responsibilities include training, planning, assigning, and directing work as well as appraising performance under the direction of the Director and/or Assistant Director.
  7. Performs other duties as assigned.

Minimum Qualifications: Associate's degreefrom an accredited college or university and six months related experienceand/or training in office management, clerical duties or college campussupports; or equivalent combination of education and experience.

Preferred Qualifications: Bachelor'sdegree with prior experience and/or training in office management, clericalduties or college campus supports.

Knowledge,Skills, and Abilities (KSA):
  • Adeptin Microsoft Office and Microsoft technologies.
  • Abilityto demonstrate sensitivity, respect, and be discreet when dealing withconfidential matters.
  • Knowledgeof entry-level accounting and budgetary practices, and procedures with theability to create spreadsheets and track expenses.
  • Skill in completing assignments accurately andwith attention to detail.
  • Musthave excellent communication skills and the ability to be compassionate andempathetic while working with a diverse population.
  • Knowledgeof, or the ability to learn, University policies and procedures.
  • Excellentorganization and time management skills.
  • Abilityto speak effectively before groups of customers or employees of organization.
  • Abilityto seek appropriate assistance for mental health emergencies.
  • Abilityto take and give direction appropriately.
  • Abilityto work collaboratively as a member of a team.

About The University of Southern Mississippi
Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.

Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We're developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.

Job Tags

Full time,

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