Bilingual Japanese Admin Assistant Job at MITSUKOSHI (U.S.A.), INC., Orlando, FL

  • Orlando, FL

Job Description


Essential job Functions:

  • Provide daily administrative support to the Manager, HR Administration and Executives.
  • Order office supplies, Mitsukoshi Letterhead and Envelopes, Business Cards and toner for copier
  • Send/Receive mails, FedEx, UPS, and distribute them internally
  • Answering phone calls
  • Tracks proposal ID which includes log number, e-mail requester and filing.
  • Assists HR with W2 distribution, Insurance Open Enrollment and etc.
  • Liaison between WDW and Mitsukoshi with regards to clearance, Disney complimentary items, name tag, employee clearance, main gate passes and replacements.
  • Assists with Cultural Representatives' relocation preparation, departure preparation, exit interview and Early Terminations.
  • Put together packets for new CRs, order food for arrival meetings / trainings, assist I-9 and social security paperwork.
  • Assist with CR payments for housing and insurance extension.
  • Work with immigration lawyer to help get Visas for non-cultural rep employees.
  • Advise HR of visa expiration dates.
  • Assist with HRIS system updates.
  • Tracks employee locker assignments.
  • Other duties and responsibilities as required.
Recruitment and Staffing:
  • Coordinate and schedule interviews with candidates.
  • Assist in the onboarding process for new hires, including paperwork, orientation, and training logistics.
Employee Records Management:
  • File, maintain accurate and up-to-date employee records.
  • Ensure compliance with data protection regulations.
HR Policies and Procedures:
  • Help in the development and implementation of HR policies and procedures.
  • Ensure employees are aware of and adhere to company policies.
Employee Relations:
  • Act as a point of contact for employee questions and concerns.
  • Assist in resolving employee relations issues and conflicts.
  • Ensure compliance with labor laws and regulations.
  • Assist in the preparation of reports for regulatory bodies.
HR Communication:
  • Facilitate internal communication related to HR policies and initiatives.
  • Contribute to the creation of HR-related content for internal communication channels.
Event Coordination:
  • Assist in organizing company events, such as holiday party, meal programs and employee recognition programs.


  • High School diploma and minimum one-year administrative experience.
  • Strong computer skills including proficiency with Microsoft Word and Excel.
  • Bi-lingual Japanese Required

Job Tags

Holiday work, Relocation,

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