Job Description
Provide high level administrative to CEO, Accounting Department, Management Team & Marketing Department support the company as a whole and work very closely with the leadership team.
• Support Owner/ CEO with daily operational needs; running errands
• Support Owner with personal appointments and personal property matters
• Participate in industry training initiatives
• Assist with executing marketing strategy as outlines by upper management
• Manage complexity of professional and personal calendar for office; scheduling and prioritizing appointments and events daily based on importance
• Assist with executing ideas for marketing literature (brochures, press releases etc) to augment the company’s presence in the market
• Ensure CEO is provided with an accurate schedule and reminded consistently of schedule Executive Assistant
• Schedule, prepare and coordinate conference calls, in-person and virtual meetings for Owner/CEO
• Participate with crafting meeting agendas on behalf of CEO, send reminders, ensure proper attendance, organize catering when necessary
• Attends meetings, taking notes and recording minutes on behalf of CEO
• Keep Management team informed of company needs on behalf of CEO
• Assist with planning internal and external events, companywide meetings, holiday parties, fundraisers, etc.
• Assist with scheduling travel and lodging arrangements for owner and other staff as needed
• Communicate with high priority contacts when required
• Provide support to other departments by assisting with development of presentations or other formal written materials, coordinate activities associated with organizing events conducted or sponsored by the company and assist with the development of new policies and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite and Google shared drive with the ability to learn new or updated software.
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