Office Administrative Assistant Job at Juneau Exploration, L.P., Houston, TX

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  • Juneau Exploration, L.P.
  • Houston, TX

Job Description

Job Description

Job Description

We are seeking a detail-oriented and organized Office Administrative Assistant with experience in accounts payable to join our team in a small independent energy company and help drive company success. The ideal candidate will provide comprehensive administrative support, manage day-to-day office operations, and handle or assist with accounts payable functions. This role requires excellent communication skills, proficiency in office software, a positive attitude, a proactive work ethic, and a strong understanding of accounting principles.

Responsibilities:

  • Draft correspondences and other formal documents
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls, manage outbound and inbound mail
  • Develop and implement organized filing systems
  • Perform general office duties, including answering the main office phone, managing correspondence, scheduling meetings, and maintaining office supplies, planning travel accommodations.
  • Assist with office operations, interface with building management to ensure a smooth-running, professional office environment
  • Process accounts payable transactions, including verifying, coding, and posting invoices, ensuring accuracy and compliance with company policies
  • Interface with employees and employee benefits providers
  • Prepare and process payments, including checks, ACH transfers, and wire transfers
  • Maintain detailed records and notes, both accounting and general
  • Support the technical team or management with ad-hoc projects or tasks
  • Ensure confidentiality and security of financial and office-related information

 

Qualifications:

  • High school diploma or equivalent; an associate degree or higher in business administration, accounting, or a related field is preferred
  • Previous experience in office administration or other related fields
  • Minimum of 7 years of experience in an administrative role, with specific experience in accounts payable
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software is a plus (e.g., QuickBooks, SAP); Ability to coordinate remote meetings (GoTo, Zoom, Teams)
  • Strong understanding of accounting principles and accounts payable processes
  • Strong attention to detail and accuracy, ability to carry out tasks as requested by team members
  • Effective communication and interpersonal skills, positive attitude, willingness to occasionally assist with logistics, take phone calls after-hours or on weekends
  • Ability to work independently, proactively, and as part of a team
  • Notary Public certification is a plus
Company Description

Juneau Exploration/Juneau Oil & Gas is a small independent oil and gas exploration company that promotes an up-beat work environment, values high-level technical performance, and affords its employees the freedom, necessary resources, and the responsibilities that allow the team and individual to succeed in the enterprise.

Company Description

Juneau Exploration/Juneau Oil & Gas is a small independent oil and gas exploration company that promotes an up-beat work environment, values high-level technical performance, and affords its employees the freedom, necessary resources, and the responsibilities that allow the team and individual to succeed in the enterprise.

Job Tags

Remote job, Weekend work,

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