Job Description

Job Description

Job Description

We are seeking a detail-oriented and organized Office Administrative Assistant with experience in accounts payable to join our team in a small independent energy company and help drive company success. The ideal candidate will provide comprehensive administrative support, manage day-to-day office operations, and handle or assist with accounts payable functions. This role requires excellent communication skills, proficiency in office software, a positive attitude, a proactive work ethic, and a strong understanding of accounting principles.

Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls, manage outbound and inbound mail
• Develop and implement organized filing systems
• Perform general office duties, including answering the main office phone, managing correspondence, scheduling meetings, and maintaining office supplies, planning travel accommodations.
• Assist with office operations, interface with building management to ensure a smooth-running, professional office environment
• Process accounts payable transactions, including verifying, coding, and posting invoices, ensuring accuracy and compliance with company policies
• Interface with employees and employee benefits providers
• Prepare and process payments, including checks, ACH transfers, and wire transfers
• Maintain detailed records and notes, both accounting and general
• Support the technical team or management with ad-hoc projects or tasks
• Ensure confidentiality and security of financial and office-related information

Qualifications:

• High school diploma or equivalent; an associate degree or higher in business administration, accounting, or a related field is preferred
• Previous experience in office administration or other related fields
• Minimum of 7 years of experience in an administrative role, with specific experience in accounts payable
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software is a plus (e.g., QuickBooks, SAP); Ability to coordinate remote meetings (GoTo, Zoom, Teams)
• Strong understanding of accounting principles and accounts payable processes
• Strong attention to detail and accuracy, ability to carry out tasks as requested by team members
• Effective communication and interpersonal skills, positive attitude, willingness to occasionally assist with logistics, take phone calls after-hours or on weekends
• Ability to work independently, proactively, and as part of a team
• Notary Public certification is a plus

Juneau Exploration/Juneau Oil & Gas is a small independent oil and gas exploration company that promotes an up-beat work environment, values high-level technical performance, and affords its employees the freedom, necessary resources, and the responsibilities that allow the team and individual to succeed in the enterprise.

Company Description

Juneau Exploration/Juneau Oil & Gas is a small independent oil and gas exploration company that promotes an up-beat work environment, values high-level technical performance, and affords its employees the freedom, necessary resources, and the responsibilities that allow the team and individual to succeed in the enterprise.

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