Special Education Administrative Assistant Job at LISA Academy, Rogers, AR

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  • LISA Academy
  • Rogers, AR

Job Description

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
8/21/2023

Location:
LISA Academy Rogers-Bentonville
Position: Special Education Administrative Assistant


Department Campus: Special Education/District


Reports to: Assistant Director of Special Education and District Special Education Coordinator


Job Type: Full Time


Position Qualifications:


Equivalent to four years of high school resulting in diploma or GED, or equivalent combination of education and experience.


Job Goal: to provide clerical and fiscal administrative assistance to the Office of Special Education in the administration of federal and state programs. Responsible for all aspects of Eschool coding, Records/receiving and request, Medicaid, ARMAC, High Cost Occurrence and other medical reimbursements for the district.


Duties and Responsibilities:

  • Maintain an electronic file cabinet of archived records.
  • Send and receive records to school districts requesting records.
  • Record APSN information accurately within ESchool.
  • Work with School Psychologists to maintain referral calendars and track timelines in ESchool.
  • Maintain current licensure and certifications on all OT/PT and Speech therapists and make sure Medicaid gets updated information annually.
  • Apply for NPI and Medicaid numbers for those new therapists who come into the district.
  • Provides support for all therapists.
  • Run Medicaid eligibility on SPED students to determine who is Medicaid eligible.
  • Check related services on all Medicaid eligible students.
  • Obtain parental consent to access public insurance and TPL from each Medicaid eligible student who is receiving related services.
  • Request prescription/referral (DMS-640) form from primary care physicians on all Medicaid eligible students receiving related services.
  • Data entry of all parental consents and prescription/referral (DMS-640) forms into DSCtop.
  • Letters to guardian/parent for needed information for billing purposes such as PCP, TPL information.
  • Responsible for handling all quarterly audits from AFMC. Uploading all requested documentation within the 35 day timeline.
  • Responsible for writing a reconsideration of denial letters and attaching all supporting documentation and uploading to AFMC.
  • Quarterly Medicaid State Match-responsible for matching up the Medicaid Match report to all RA's that come in to ensure accuracy. If errors are found contact MITS for corrections.
  • Continuous communication with all SPED Campus Coordinators and District SpEd Coordinator regarding needed information for Medicaid files in order to continue billing.
  • Receive and process all personal healthcare prior approvals/denials from AFMC. Maintain all personal healthcare files.
  • Maintain a personal healthcare spreadsheet to determine all payments have been received.
  • If a student has TPL, bill private insurance before accessing Medicaid.
  • Pull vision/hearing information to upload to DSCtop for billing purposes annually.
  • Process all recoupment of funds for AFMC if audits remain denied.
  • Annually signing up qualified LISA Academy staff to participate in the ARMAC program.
  • Ensure all qualified ARMAC participants are trained and take the post-test.
  • ARMAC participant information and quarterly salary/benefits are sent to MITS by deadline.
  • Ensure that all Random moments for ARMAC are answered within the 10 day period.
  • Add/remove participants to ARMAC participant roster as needed throughout the year and notify MITS of any changes to ARMAC participant roster such as inactive employees, cost data, emails, titles etc.
  • Data entry of all high cost occurrence information into the ADE website for high cost occurrence claiming.

Job Tags

Full time,

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